Sell off the floor, lot by lot, and settle the grower with a patti

The counter bills a buyer off a lot. When two growers hold the same commodity, a picker asks which lot this sale comes off. Stock already settled is never offered again, and selling more than remains on a lot is refused, not warned about.

Selling

1. Start a new sale bill as usual and pick the buyer.
2. Add the commodity. If two growers hold it on the floor, the lot picker opens — choose the lot this sale comes off.
3. Enter the bags and the weight. The line’s amount follows how the item is priced — by weight when a weight is entered, or by the count every time, whichever the item master says. Both are recorded, because one is what moved and the other is what the money was worked out from.

Settling the grower

1. Open Client bill (patti) under data entry and pick the client and the load.
2. The patti takes the gross sale and deducts coolie, your commission, the freight and any advance already paid, and shows the net owed to the client.
3. Print it. It prints as a Bill of Supply carrying your GSTIN, the SAC for the commission and a signature line, so it stands up as a document and not only as a piece of paper.

Three things this gets right

• Coolie is not your money. It is paid on the grower’s behalf and deducted on his patti. It appears in no report, no total and no Excel export.
• Profit is worked out on the commission basis by default — what you earned, not the value of goods you never owned. You can switch to the trading basis or see both.
• Pattis settled above or below what the goods made are recorded as client bill adjustments; charges and recoveries are kept as their own thing.