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Correct or cancel a GST bill after it has been issued

Posted
Updated
ByH&L Solutions

Under GST the lawful correction to an issued document is a credit or debit note, and InBilling issues those against the original document. It will also let you edit or delete an issued document at your own risk — but only behind a warning that explains the law.

The right way: a credit or debit note

Issue a credit note (or a debit note) against the bill. The note carries its own number in the series, and the GSTR-1 file lists credit and debit notes in their own table.

Editing or deleting anyway

  1. Open the bill and choose edit or delete.
  2. Read the warning. It explains the law.
  3. Type a reason.
  4. Type the word EDIT or DELETE out in full.
  5. Give the administrator’s password.
The warning shown before editing an issued GST bill
The warning before an issued document is changed.

What is recorded

  • Every one of those steps is written to the changes log (Settings › Changes log) — who, when, why, and the record before and after. It cannot be quietly altered.
  • Deleted entries are kept seven days under Settings › Deleted entries, then let go on their own.
  • Cancelled bills stay on the series in the workbook so no number appears to have gone missing.
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